MEMBERSHIP MEETINGS take place on the 3rd Wednesday of each month starting at 6.30 pm in the Honeymoon Lake Community Club House, 4343 Honeymoon Bay Road, Freeland, WA.

The meetings begin with drinks and appetizers, followed by a short business meeting and conclude with the presentation from a guest speaker. Non-members are welcome to attend.
BOARD MEETINGS are held every 2ND THURSDAY of every month at 5.30 pm at the same location. Members are encouraged to attend

SOUTH WHIDBEY YACHT CLUB BOARD OF GOVERNOR’S MINUTES .May 14, 2009

Present: Don McArthur, Russell Ernest, Tom Stinson, Ed Halloran, Bob Boehm, Bob Rodgers, Bob McConnell, Emily McArthur, Pat Sasson

Commodore McArthur called the meeting to order at 5:40 p.m.

Minutes of March and April meetings were approved as written.

Treasurer’s Report - $6,982.99 in bank account; Sasson CD renewed for 13 months at 2.5%; Total Assets: $9,836.40.

Opening Day: There was a good crowd with 60+ people. Derek thanked the committee. A new rock is needed for next year.

WEB MASTER is looking for more input.

MEMBERSHIP:

Ann Leduc – a good sailor, applying for a single membership. Approved. Tom & Pat Neilson – applying for a family membership. Approved.

There are 66 memberships, 100 total individuals.

GUEST SAILING: Langley Middle School – Ed suggests any further conversation wait until the fall.

HUB – Bob Rodgers stated that the program was underway with 2 land sessions and 4 water sessions with more this summer. Senior Program Free Sail – program was not announced enough in advance. Senior Learn to Sail: Reservation/sign up sheet is at the Senior Center.

Ed Halloran suggested that the Pelican schedule be added to the Web site after reformatting (HUB, Senior Program, Racing). He made a motion to reformate Bill Brown’s document for the Web site into appropriate sections to facilitate non-members’ understanding. Bob Boehm seconded. Motion approved.

INSURANCE: Don McArthur now has a hard copy of the policy and the bill has been paid.

PELICANS: Races have been scheduled.

PROGRAMS: May – Brian Hennessy of National Marine Electronics will present a multi-media program.June – Larry Cheek will present a program on the frustrations of building a boat. October – Tom Stinson will do ghost stories.

PUBLICITY: It was suggested that any opportunity to get SWYC in the paper interacting with the community be acted upon.

SKILLS & TECHNICAL: Clyde will do braiding/splicing with only the cost for the materials.

The questionnaires showed an interest in electronics and chart plotting.

LONG RANGE PLANNING: Bob Boehm provided a summary of the questionnaires sent to the membership. 40% responded. He will provide the summary at the next general meeting.

OTHER BUSINESS:

DRAGON BOATING – After discussion it was decided to ask Derek to pursue this idea. Kayaking – Derek will put a call into Kristy Knickrehm and Pam Nevis to see if one or both would chair a group. An announcement will be made at the next general meeting.

TRAINING VESSEL AVAILABILITY – Oak Harbor is getting rid of their El Toros as they are getting new Optimists. The El Toros might be available for purchase. Pat Sasson made a motion for Bob Rodgers to pursue acquiring the El Toros for the SWYC. Ed Halloran seconded. Motion passed unanimously.

PARADES: May 30th in Freeland. Pat will sign up SWYC. Em, Ed and Pat will look into getting permanent signs advertising the yacht club, safety, etc. to use for parades.

COUPEVILLE IN-WATER PARADE JUNE 27/28: A great opportunity! All agreed that SWYC should have a presence. Will be announced at the next general meeting to see how many with boats want to participate.

Lone Lake: The County is trying to unload responsibility and may be looking for a volunteer group to help maintain. It was suggested that Don McArthur see Helen Price Johnson to volunteer SWYC help if needed.

Harbor Master: Don has spoken to Rick Brewer regarding a reciprocal agreement for a slip.

GRANTS: Boat US: a possibility for a grant for life jacket loan for the Langley Marina.Grant was submitted to Rotary for youth and senior learn to sail programs.

CRUISES: August 3-7th to Deer Harbor on Orcas Island will include a salmon derby/golf and shuttle to Mt. Constitution.

Respectfully submitted, Pat Sasson, Secretary

_________________________________________________________________________________________________________________________________

VICE Commodore Bill Brown called the meeting to order at 5:30 p.m. Attending: Ken Anderson, Russ Ernest, Merv Floyd, Ed Halloran, Bob McConnell, Dennis Pittis, Derek Pritchard, Bob Rodgers, Pat Sasson, Tom Stinson.

MINUTES of March will be held until the next meeting.

TREASURER: Balance of $10,611.50. Sasson CD is due next month and will be reinvested at the best rate. Treasurer’s Report was approved as presented.

MEMBERSHIP: Brad Rice and Camille LaTray have applied. Membership approved unanimously. WEB MASTER: Derek reported that the links were up and running. He seeks input from members for the Chart Room (Commodore) and more photographs. Guest sailing has been added. BYLAWS: Derek will write up a suggested change for next month regarding “guest membership” and “junior membership”.

PROGRAMS: Tom reported that Captain Roger Sherman will return in May. Tom suggested pursuing a joint program with the Puget Sound Anglers, Whidbey Chapter, a strong advocacy group for fishing opportunities. Pat made the motion that the Board give Tom permission to pursue this. Dennis seconded, motion passes unanimously.

SKILLS AND TECHNICAL WORKSHOPS: West Marine has a panel of experts we could tap. Also suggested was a program on splicing.

PELICANS: Opening Day will be handled by Tom Stinson as Bob McConnell will be away. Pat will check with the Honeymoon Lake Community Board to get permission for the pelicans to use the dock.

Fleet 3 Championships will be held in Oak Harbor Sat. April 18th. Bob Rodgers will race in Fleet A; Bill Brown and Pat Sasson will race in Fleet B. Derek and Russ will run the Race Committee boat. Three alternates are Sue Weiss, Dennis Pittis and Don McArthur.

GUEST SAILING: Ed reported that a meeting will be held at the Middle School after Spring vacation after 2:30 in the gym with students invited. Ed will lead the meeting and is working on an agenda. Building a boat is on the back burner.

Derek, Ed, Bob, Tom and Bill met regarding Pelican youth sailing programs. Senior sailing programs were also addressed. The group recommended proceeding with program formats as presented to the Board by Bob Rodgers. The group also recommended not sending the Commodore’s draft letter soliciting broad membership participation in the Langley Middle School program until that program is better defined.

Bill passed out a schedule for the Pelicans.

Bob Rodgers presented a curriculum based on “Learn to Sail Right – Beginning Sailing” ($25). He recommends the students purchase these books so they can make notes; SWYC will have enough copies. Also recommended is the Certification book from US Sailing ($1). The Board unanimously embraced US Sailing materials as nationally recognized. Merv mentioned the Coast Guard Boating Exam is now a Washington State requirement. SWYC embraces the concept of facilitating youths to obtain the card which would be applicable to all boating. Pat made the motion, seconded by Ed, to authorize Bob Rodgers to purchase copies of both books up to $300. Approved unanimously.

Bill asked for a motion to proceed with HUB classes and US sailing program as scheduled. Motion made by Pat, seconded by Russ, approved unanimously. Ed will send Frankie of HUB a memo.

INSURANCE UPDATE: Ed is still waiting for the Insurance Policy. He presented a letter from Ed Gumbrecht for the record. Thanks to Ed for all his hard work and tenacity!

SENIOR SAILING PROPOSALS: Bob Rodgers presented two proposals for sailing programs in conjunction with the Senior Center.

Sail Around – two afternoons in May. Dennis made the motion to support this program, Ed seconded.

Adult Sailing Program – After discussion centering on insurance and risks, Pat made the motion to proceed with Bob’s proposal for the Adult Sailing Program. Merv seconded. Motion approved unanimously.

Approval of these two programs means SWYC now has a program directed by a certified instructor which furthers our mission and brings in some revenue.

CRUISE COMMITTEE: Dennis will lead the June cruise to Mystery Bay. Steve Bondelid volunteered to lead the July cruise, possibly to Bowman Bay. Tom will lead the August cruise and is looking at Deer Harbor.

OPENING DAY: Derek presented a draft program. Merv will provide the tow boat/committee boat. There is an option to launch the night before and tie up to the dock as was done last year.

PARADES: Freeland Parade is May 9th (corrected to May 30 at a later date). An announcement will be made at the April meeting seeking participants.

CRAB FEST: Russ will get the crab but needs a member to chair the event. Scheduled date is July 11th. It was suggested that Bill contact Bob and Carol Randolph to see if they would do it.

OTHER BUSINESS: Merv reported that there is no problem with SWYC running a regatta without Coast Guard approval.

Bob Rodgers suggests putting the dates of the SWYC Pelican races in the paper, inviting non Pelicans to race.

Bill shared his long range vision of a Whidbey Island “dinghy week” held in South Whidbey.

Meeting was adjourned at 7:45.

Respectfully submitted,

Patricia Sasson, Secretary

Prior to the start of the meeting, a majority of the Board reviewed two membership applications: Mac and Jo McCloskey and Phil and Judy Simon. Merv Floyd moved they be accepted as members, Ken Anderson seconded, vote was unanimous.

7:05 p.m. Commodore McArthur welcomed everybody and wished all a happy new year. 40 people were present including visitors Lance Loomis, Richard and Sandra Snowberger, Chris and Gay Knapp, and Roger Burnquist.

The following people have been accepted as members:

Ernie and Paulette Clayton

Michael Hauser

Mac and Jo McCloskey

Phil and Judy Simon

The Christmas “regifting” has been rescheduled for the February meeting.

2008 was the most successful year ever, including the Hub sailing program for kids, insurance, more events. The first Pelican race of 2009 will be held Sat. January 24.

Ken Anderson, TREASURER, presented the Annual Financial Report. Total assets: $8,081.80 * Insurance bills will come due in January ’09 in the amount of $2275.00.

CRUISING: Dennis Pittis .Last year two cruises were held, one to Mystery Bay and one to the San Juan’s. This year three cruises are planned: June 21-22 to Mystery Bay, July 25-26 open, Aug. 3 week open. Cruise captains and destinations are sought. Dennis asked members interested to fill out slips and place in suggestion jar.

PELICANS: a full racing season is scheduled.

DUES. Ed Halloran presented the dues increase detailed in the letter of January 3. He spoke of the Hub sailing last summer with 37 young people on boats. He also outlined the projected plans with the Middle School. Lack of insurance by the Club has long been an issue. If SWYC wishes to further its mission, the Board felt insurance was a must. After much investigation, US Sailing was selected to provide insurance for the Club, including Directors and Officers insurance. This, along with wanting to add more events and programs, brought the Board to recommend the dues increase.

Debra Richardson congratulated the Board for their work this past year. She understands the dues increase is providing for the insurance which will enable SWYC to further provide for youth programs, etc.

Derek Pritchard commented that in the early days of the Club the question was asked “what do we get for our money?” Now we need to ask “what can we do with our money in reaching out to the community?”

Question: Will the insurance coverage be on the web site? Answer: yes. Don McArthur entertained a motion to increase the dues as outlined in the letter of Jan. 2. Derek Pritchard made the motion to approve, Bill Brown seconded. Vote was unanimous.

The meeting was adjourned at 7:45 pm.

Tom Stinson introduced Captain Roger Sherman, the speaker.

_____________________________________________________________________________________________ SOUTH WHIDBEY YACHT CLUB . BOARD OF GOVERNORS MEETING. JANUARY 8, 2009

Ernie and Paulette Clayton

Michael Hauser

They were unanimously accepted into membership. The membership listing on the Web page is correct with the exception of the two new members. Emily will update. .

Ed has several grant possiblities: Boat US, $2500 for a youth sailing program; National Safe Boating Council, $5,000; Rotary.Derek suggested putting together a “template” grant with all the fundamentals so specifics could easily be plugged in. Ed will write one. Merv made the motion that we instigate a fast track approval for submitting a grant. Bill seconded; motion was approved unanimously. .

Insurance – all is in order. .

Commodore Don McArthur called the meeting together at 5:40 p.m. Members present: Don McArthur, Dennis Pittis, Bob McConnell, Bill Brown, Derek Pritchard, Ed Halloran, Ken Anderson, Bob Boehm, Debra Richardson, Pat Sasson.

Treasurer’s Report: Bill Brown made the motion that one of the CDs be cashed in and reinvested so they do not come due at the same time. Bob Boehn seconded the motion. Motion passed.

Committee Reports:

Commodores Ball: Final accounting – Cost $4,048; revenue $3,600; expense to Club $448 ($700 was voted on as the Club’s share so we were under that amount.) Ball was a huge success with over 80 guests. It was decided to book the Freeland Hall for the same time next year.

Holliday Party: on for the 17th with Santa Tom

Publicity: Holiday Party will not be publicized in the papers but the January meeting will be and flyers should be made up.

Pelicans: Fleet 3 Holiday Party is December 13th. It was suggested that a calendar be made merging SWYC races with Fleet 3 races. School and parks events should be plugged in also.

Guest Program: Ed Halloran will speak further to the Middle School regarding building a Pelican. He will also speak with Frankie regarding a summer park’s sailing program.

Long Range Planning: Bob Boehm will contact Janet Harvey and work with her to develop a process to engage the membership in developing long range plans.

Insurance: Membership applications have been submitted to PIYA and US Sailing.

Dues Increase: Per the Bylaws, approval is needed from the general membership in order to increase the dues. A letter will go out to the general membership in early January.

2009 Calendar: Dennis Pittis will pick cruising dates. An effort will be made to have the calendar set up by January 1, 2009.

Guest Membership: A Bylaw issue

A lively discussion was held about ways about ways around honoring exception service by non-members. Bob Boehm moved “To amend the Bylaws to provide for Honorary Membership, subject to exemplary service by the honoree, as determined by the Board of Governors, for a one year honorary membership.” Seconded by Dennis Pittis: Bill Brown moved to amend the motion, seconded by Ed Halloran, to “remove the word ‘exemplary’ and make honorary membership a non-voting membership, and that honorary member be eligible for continuing membership thereafter, (i.e. membership fee waived).” The amendment was accepted and approved. Upon a vote duly taken, the amended motion “Amend the Bylaws to allow a one year honorary, non-voting membership that is eligible for continued regular membership, as determined by the Board of Governors” was approved.

Meeting adjourned. Respectfully submitted,

Patricia Sasson, Secretary ____________________________________________________________________________________________

November 13, 2008

Commodore McArthur called the meeting to order at 5:45 p.m. Present: Don McArthur, Ed Halloran, Bill Brown, Kes Tautvydas, Ken Anderson, Tom Stinson, Dennis Pittis, Emily McArthur, Merv Floyd, Pat Sasson

October General Membership minutes approved as written.

Treasurer’s Report: 1/1/08 – 10/31/08 Income: 7,745.44; Expenses: $3,018.63: Overall total: $4,726.81.Final accounting for the Commodore’s Ball will be presented at the next meeting.

Committee Reports:

Membership: Ann Chamber’s application for membership was accepted. Total memberships to date: 60 (52 family, 8 single) 111 adults, 4 youth. Ed Halloran asked if guest memberships were ever given ? A discussion will be held later in the meeting. Emily keeps a list of prospective members.The charge to SWYC is to increase memberships!

Commodore’s Ball: final accounting will be presented next month as Debra Richardson is away. The Ball was very successful!

Historian: Merv Floyd presented a CD of the Ball for the website

Programs: Tom Stinson has arranged a trip to Mexico, 5 days, 4 nights, 4565/person including three meals a day. Airfare will be about $150 one way. There will be opportunity to fish, snorkel, tour, etc. Check out www.vanwormerresorts.com, Punto Colorado Hotel.

December – “Regifting” with Santa Tom

January – Captain Rodger Sherman “Sinking of the Calista” of the mosquito fleet

February – Small Boat to Freedom

Publicity: It was agreed to put flyers announcing SWYC meetings and speakers on bulletin boards throughout South Whidbey. Pat Sasson will help Tom and Sylvia Stinson prepare flyers and list of where to put them.

Skills & Technical Workshops: Tour with Brad Rice excellent. Brad was suggested as a future speaker.

List of workshops has been sent to all members.

Pelicans: First winter race of the Pelican Fleet 3 is January 24th. Pat Sasson will host the Post Race Pot Luck on February 7th; Russell Ernest will host on March 21. Merv Floyd offered to sponsor a race and be the safety boat. He also will donate a small electric motor.

The Committee Boat has been patched up and is looking good. Dennis Pittis acquired a trailer at no cost and is fixing it up.

Guest Sailing: Ed Halloran read a note from Superintendent of Schools Fred McCarthy. (Note attached.) Ed would like to present Fred with a guest membership for one year. Merv Floyd made a motion that we present Fred with an honorary one year family membership for his continued support of SWYC and its effort to work with youth and the schools. Motion carried. Emily McArthur will compose a letter to Mr. McCarthy for the Commodore’s signature.

Long Range Planning: The vote for the Langley Marina failed although it was carried within the town of Langley. The Port will be moving the Bremerton dock into place.

Other business:

Insurance: Commodore McArthur spoke with Jim Maupin, insurance agent and Commodore for Port Hadlock. He is an insurance agent with Chubb.

SWYC will need to join US Sailing ($250/year) in order to get this insurance. If SWYC joins PIYA Regional Sailing for $75/year then US Sailing is $125/year. The Board felt it would be good to get involved with the local PIYA and it was suggested that a member from SWYC will be designated to represent the Club at PIYA meetings.

Cost for Insurance: $1,000/year for Burgee Policy; $850/year for Directors and Officers (D&O) Insurance or $1275 for two years.

Discussion: What do we need to bring in per year to afford this insurance?

Ed Halloran made a motion to raise the membership dues to $100/year. Ken Anderson seconded and motion was passed.

Discussion: What about the membership initiation fee? It was felt that we need to increase our membership so this should be made as attractive as possible. Raise fee to $100 but make it a “membership package” to include badges, a burgee, and two decals. Ed Halloran made the motion that we go ahead with the “membership package” and raise the initiation fee to $100. Tom Stinson seconded. Motion passed.

Ed Halloran and Merv Floyd will write a letter to the members and prepare a presentation for the January meeting.

Ken Anderson made the motion that SWYC proceed immediately with buying the insurance as quoted with the two-year option for D&O and use Jim Maupin as our agent. Dennis Pittis seconded. Motion passed unanimously.

Ed Halloran will write a letter to Fred McCarthy that we have purchased the insurance so the program in the schools can move ahead. Ed will copy in Matt Nichols.

2009 Calendar:

Opening Day – May 3rd

Freeland Parade – May 9th

Crab Fest – to be scheduled.

Cruises – to be scheduled.

Committees: most chairs will remain the same. Don will forward the list when complete.

Suggestion – an email be sent to members encouraging them to order items from the Ships Store for Christmas.Emily will look into acquiring shopping bags with the SWYC logo.

Meeting was adjourned at 8:12 p.m.

Respectfully submitted,

Patricia Sasson

Commodore McArthur called the meeting to order at 7:00. There were 19 present with one guest, John Marshall, brother of Janet McConnell.

The Commodore reminded all that their ballots were due on Oct. 25th.

Debra Richardson spoke about the Commodore’s Ball on November 8th. There will be live music and wonderful food. She encouraged everyone to invite friends. She asked for volunteers to set up, decorate and clean up.

The December meeting will be the annual “Regifting” with Santa Tom.

Emily reminded the membership of all the wonderful gifts available in the Ship’s Store and encouraged early ordering for stocking gifts.

Tom Stinson thanked all who helped with the programs. He introduced Derek Pritchard who presented a program “Plastics in the Oceans.”

After Derek’s formal presentation he led the membership in a discussion of what we can do to help. The following suggestions were made:

Ban bottle water

Bas a well done and very informative program. \

Respectfully submitted, PatSasson,Secretary

South Whidbey Yacht Club

Board of Governors’ Meeting, October 9, 2008

Commodore McArthur called the meeting to order at 5:40. Present: Don McArthur, Ken Anderson, Bill Brown, Russ Ernest, Kes Tautvydas, Tom Stinson, Bob Rogers, Derek Pritchard, Bob McConnell, and Pat Sasson.

Minutes of July, August, September Board of Governors’ and the September General Meeting were approved with one correction: September 11, change “bloc” to “blog”.

Treasurer’s Report was approved as presented. Total assets as of 9/30/08: $9,112.73. Income: $4,630.44; Total expenses: $2,68.20

Committee Reports: Membership – no new members.

Commodore’s Ball – Debra Richardson reported the invitations are out. There will be a live band, the Maxwelton Beach Jazz Club. Maggie from Ovations will be the caterer again this year. The same three high school girls will be servers. She encouraged Board Members to invite guests and personally call members to invite them. Based on a budget of 70 guests, the charge will be $45 per person. She asked for a subsidy of $700 from the Club. Bill Brown made a motion to accept the budget and authorize the subsidy. Motion was seconded and passed unanimously. Deb will send out information regarding committee participation at the beginning of the week. She will also talk about the Ball at the next general meeting and ask for committee volunteers.

Monthly Programs – October meeting will be Derek Pritchard speaking on the problem of plastics in our oceans. November is the Commodore’s Ball and December is the “Regifting”. Tom is looking into a 5-day trip to Cabo, Baja Peninsula in Mexico for fishing and recreation. Families would be included.

Publicity – Kudos to Don for the letter he wrote regarding the Langley Marina in the South Whidbey Record.

Skills and Workshops – As soon as Kes gets information on the winter and spring workshops he will send it out. It was suggested to have a workshop on the new racing rules. Also suggested was follow up visit to the Whidbey Island boat builder. Jill Brown has a contact at Skipper Crest, the Nordic tug factory and suggests a tour of the facility. Pelicans – We had a successful season. Bill Brown called a planning session for Monday, October 13 at Miriam’s in Coupeville, 9 a.m., to look at Pelican sailing next summer and also support for Fleet Three sailing. We are responsible for managing the Pelican Fleet 3 committee boat during the winter season. Bob McConnell will send out the notice of the meeting.

Guest Sailing – The extra youth sailing day was held with 12 kids and 5 boats. Frankie of the South Whidbey Parks has requested the club look into providing a junior sailing program. She is very excited about and appreciative of the program this summer. Derek spoke about “Cadet Sailing” where a mentor would be available to work with any kid, one on one. Don designed an achievement certificate for each kid who participated in the program. Derek will draft a “Hold Harmless Release Form” to use in the future and submit it at the next meeting.

Long Range Planning – The Port has advertized for a Harbor Master and is planning on moving ahead. Derek brought up the point that long range planning means more than just the Langley Marina. Where is the Club going?

Other Business: Insurance – The Commodore reported that he had received an additional quote including Directors and Officers Insurance. The “Burge” insurance is $1,000/yr. D&O is $850/yr. or $1,275 for two years. It was agreed that the Commodore should circulate the full proposal and call a special meeting to consider it. 2009 Calendar – We need to be working on it. Firm known dates are July 14-19 Race Week, and May 9-10 the Around Whidbey Race.

Board Membership – It was noted that the current bylaws technically allow both adult individuals of a family membership to serve on the Board at the same time but the membership allows only one vote. The fact that both individuals may serve on the Board and vote at the meeting creates ambiguity. Article 3, Section 2: “The adult(s) and minor children shall be considered a single membership for initiation, dues and voting purposed. Family memberships shall have no more that two (2) adult members, both of whom may serve as officers and committee members without restriction.”

Upon a motion made by Ken Anderson, and seconded, it was agreed to accept the interpretation that if two individuals from the same membership serve on the Board both can vote on Board matters. The motion passed with one dissenting vote. It was further agreed that the Commodore would appoint a member to re-examine and clarify this bylaw.

The meeting was adjourned at 7:40 p.m.Respectfully submitted,

Patricia Sasson, Secretary

APPROVAL OF REVISED BYLAWS

At the summer membership meeting. the amendments and changes recommended by the Board Of Governors was unaminously approved as submitted by the membership.All memmber received copies and in due course the website By Laws will be updated

______________________________________________________________________________________________

BOARD MEETING Minutes, August 14, 2008

Commodore Don McArthur called the meeting to order at 5:35 p.m.

Minutes of June and July approved as written.

Treasurer’s Report: The Crab Fest basically broke even. There are no new expenses. Treasurer’s Report was accepted as presented.

Committee Reports:

Membership: Louise Warner, Jo Reeves and Cathy Darracott all were voted in.

Historian: Looking for pictures from the last cruise

Program: August – documentary film on Shark World,

September – Captain Stewart Mork, Puget Sound Pilots. The tuna trip is full.

Publicity: Nice article about the Pelican Kids Sailing Program in the South Whidbey Record.

Pat reserved the display case at the Freeland Library for April 1 – April 30. It was suggested that we look into having a display at the Coupeville Library.

Youth Sailing: There were a total of 27 kids participating in the program, two came to all four sessions. A good experience! Kudos to Ed Halloran for setting it all up – and to the skippers of the Pelican boats!

Pelicans: Races of the SWYC Pelicans are scheduled for August 27th and September 10th.

Cruising: Eleven boats, one “gypsy” and two on shore guests participated in the August cruise to Roche Harbor and Lopez Island. A good time was had by all!

Crab Fest: Highly successful with lots of crab, thanks to the crabbers! “Slap Happy”, a singing group of four young men, was enjoyed by all and will be asked back next year.

Long Range Plan: Port is looking for someone to head an advocacy group.

County Fair: Parade is at 10:00. Don McArthur will bring his boat and there will be several walkers. Suggestion: we get a booth next year.

Insurance: Questions put to the Board in response to the proposal will be addressed.

Meeting adjourned at 7:17.

Respectfully submitted, Patricia Sasson, Secretary

Minutes, July 10, 2008

Members present: Don McArthur, Derek Pritchard, Bill Brown, Tom Stinson, Kes Tautvydas, Bob McConnell, Ed Halloran, Russ Ernest, Jill Brown, Emily McArthur, Dennis Pittis, Bob Boehm, Pat Sasson

Commodore Don McArthur called the meeting to order at 5:35 p.m.

Approval of Minutes of June 12, 2008: tabled until next month. Suggested that Pat try to get the minutes out sooner and eliminate the burgee on email documents.

Treasurer’s Report: Ken Anderson presented a detailed report. There is $9,264.19 in total assets as of July 7, 2008. Total income from 1/1/08-7/7/08 was $4.045/44: Expenses were $2,071.56. Treasurer’s Report was accepted as presented.

Webmaster: no report

Bylaws Committee: Copies have been distributed with addition of Life Member. Copies will be distributed to the membership two weeks prior to the August general meeting when a vote will be taken

House Committee: Most supplies have been moved to Pat’s. Ken and Emily will add their stash on Sunday. House manager should be advised of any additions or subtractions. Event Chairs will be asked to contact the House Manager for list prior to purchasing anything.

Membership: No new members. Emily will make up stickers to add to membership book with new member information. At present there are 108 adult members. Challenge is for each Board member to bring in a new member this year!

Ed Halloran’s telephone number is wrong; it should be 321 (not 331).

Historian: Send pictures of the Crab Fes

Program: August – documentary film on Shark World,

September – Captain Stewart Mork, Puget Sound Pilots.The tuna trip is full.

Publicity: We need a press for the sailing program for kids at Lone Lake. Sylvia will personally call Jeff at the South Whidbey Record.

Youth Sailing: There are 9 signed up so far for this week, 10 for each of the next two weeks with a waiting list. Derek, Bob McConnell, Bob Rogers (if in town), Dennis, Russ, Bill, Tom and Ed, and Don will all be there with their pelicans. Derek suggested two kids per boar with one skipper. Ages are 11-14. Ed will make sure each boat has a copy of the lesson plan including introduction, safety rules and safety on the water. Meet at 12:30 at the lake and start rigging after the kids get there. Dennis and Ed will pick up the kids and Emily will take them back. Everyone is to bring life jackets. Bill would like to know who the kids are who are taking all three sessions. The skippers will meet after the meeting tonight to set lesson plans.

Pelicans: There will be a race after the youth sailing. Tom and Ed will man the committee boat if Rick Hickson is unable to do so.

Cruising: Six boats went to Mystery Bay. Website would like to publish a short report and pictures of the cruise. Pictures should also go to Kathy Floyd as Historian. There are ten boats signed up to go to the San Juans in August.

Pat and Suzanne Dobrin strongly suggest a cruise to Dock Street Marina in Tacoma.

Crab Fest: All is under control. Set up is 1:00. Motion was made to contribute $35 to each of the boat owners that used their boats for the crab catching to offset the cost of fuel. Passed unanimously

Insurance: Ed received the assessment to provide $1 million insurance for the Club at a cost of $1,096 per year. Don will look it over and back to the Board.

Long Range Plan: Port meeting voted on a levy of 15 – 20 cents/1,000.

Race Week Volunteers: Tuesday, July 22nd. Pat Sasson, Suzanne Dobrin, Ed Halloran, Tom and Sylvia Stinson, Russ Ernest, Bill and Jill Brown, and Don and Emily McArthur have volunteered. There is a Volunteer Party Saturday, July 19 from 3-5.

Parade: Fair, August 16th (Saturday). A sign up sheet will be at the Crab Fest.

Respectfully submitted,

Patricia Sasson, Secretary

May 8, 2008

Members present: Don McArthur, Bill Brown, Bob McConnell, Ed Halloran, Tom Stinson, RussErnest, Kes Tautvydas, Emily McArthur, Bob Boehm, Merv Floyd, Pat Sasson

Commodore Don McArthur called the meeting to order.

Minutes of April 10: Approved as written.

Treasurer’s Report: Approved as read.

Committee Reports:

Historian: Books are up to date.

Programs: May – Captain Dave Gore, tugboat captain working for the West Coast Tug Company. June – Great Ship Wrecks of Straight of San de Fuca ala Tom Stinson.

Publicity: Sylvia reports that SWYC will have publicity in June.

Skills and Workshops: Kes reported the skills and workshops will end in May, starting up in September. May 22-25 there is a Troller Fest in Anacordes; June 8th is the Oak Harbor Marina Boat Fair.

Pelicans: SWYC practice Wednesday, May 14th at 5:30. Rick Hickson and his son will be the race committee.

Youth Sailing Program: Ed Halloran is working on getting insurance with Bob Rogers help.

Cruise Committee: Everything is all set for the two cruises.

Crab Fest: Committee needs to get started.

Long Range Planning: Don McArthur, Bill Brown, Derek Pritchard, Bob Boehm and David Powers met as the Long Range Planning Committee. Don read a position paper which he will present to the Port Commission. The Board gave Don permission to act as a representative of the Yacht Club.

Parade: Freeland Parade is Saturday. The Floyd’s boat and McArthur’s Pelican, plus any members wanting to walk, will represent the Yacht Club.

Commodore’s comments:

Membership drive: all need to work on this.

Discussion on sending out emails to members: Committee Chairs can send information directly to Pat to post if it pertains to their charge. Otherwise send emails to Don for approval. Don will then email them to Pat to post.

The Boat US membership has not yet been received.

Respectfully submitted,

Pat Sasson, Secretary

Board of Governors Meeting

April 3, 2008

Meeting was called to order at 5:40pm

1 BOG Reports:

(a) Minutes: No omissions, no corrections, approved as posted to website.

(b)Treasurer: Ken Anderson presented our Balance Sheet as of 3/31/08 and an Expense vs Income Statement that were approved as presented. Info is now loaded into Quicken 2008 and reports of this nature will be available each month. Net worth will be adjusted by value of club owned items to be inventoried and will be reflected in May report.

(b) By-Laws Review: nothing to report, will make a recommendation to the BOG at May meeting

(c)House: Will inventory paper goods, decorations, etc prior to Opening Day. Value will be added to Treasurer’s report in May

(d) Membership: Richard & Marijke Robbins have applied for membership. Application was approved. We have had three requests for removal from membership (Sloan, Fleming, Saul). These names plus those already on the roster who do not pay dues by 4/15 will be dropped from the roster. There are four prospective members who have requested applications. As of 3/31, membership stands at 69.

(e)Historian: New pages have been included in the albums of members and their vessels. The board gave this a hearty aye aye.

(f) Publicity: Photos of Lone Lake Pelican day were sent to the Whidbey Record for a feature article and to On Whidbey for the cover.

(g)Programs – Tom reported that due to our “club membership” in US Boat, we will have access to their lengthy list of speakers and programs. Derek offered to enlist some of the applicable “Beach Watcher” speakers for future consideration. April: Captain Stone of the Cutty Sark “Who Are These Guys” - A report on the nautical history of the area. May: Dave Gore – Tug Boat Captain

(h)Skills & Technical: no report

(i) Pelicans: Lesson plans are in the works for “Hub/Whidbey Parks Rec” summer sessions. Bob Rodgers has qualified for Viking 3 “A” fleet championship. Bill Brown has qualified for the “B” fleet championship. Bill will be out of town for the race and Derek Pritchard will move up to take his place. Championship is to take place in Oak Harbor on April 12th.

(j)Guest Sailing: We are dealing with the Washington Schools, Risk Management group in Olympia concerning liability insurance and the sailing classes and ship building courses at LMS. The board discussed the problem at length. A motion duly made by Merv Floyd and approved “that the clubs revisits the question of liability insurance and present the findings at a later meeting.” The commodore will ask Ed Halloran to research what is necessary to satisfy the comments presented and return to the BOG with a recommendation. If Ed does not have enough information for the research he can come back to the board for further guidance.

(a)Cruise Committee: no report – all information is on the website

(b)Crabfest: no report.

(c)Opening Day: Needs volunteers. Opening Day is set for May 4th at Honeymoon Bay. Tides are good to have the Pelicans sail in for the blessing. Merv volunteered to take photos from the water. The festivities will include some inter-active events with prizes. David Welton (photographer for the Record0 will be invited and the commodore is to provide his list of guests. We (SWYC) have been invited to the Oak Harbor Opening Day festivities which are also on May 4th. Our burgee is to be raised that day and we are invited to participate in the sail-by. Merv & Kathy will do the honors and then come down to our festivities.

(d) Long Range Planning: David Power’s letter was in the Record on Wednesday, also sent to the Port Commission and the City of Langley. Immediate response was received by David from Rolph Seitle of the Port Commission. Discussion among those present covered other possible considerations such as Coupeville and Holmes Harbor Yacht & Golf Club. Since the committee chair was not present, no action was taken.

(e) Parades: Pat Sasson is working on the Freeland parade on May 10th. Merv Floyd volunteered to pull his boat and trailer as our entry. More later.

(a)Singles Sailing Club of Seattle will be in Langley the weekend of April 5th. They would like to exchange burgees. Bill Rowlands is a member of both SWYC and the Singles of Seattle and made the request. Bill & Jill Brown will attend the dinner for SWYC at the Edgecliff Restaurant to make the burgee exchange. The club will pick up the tab for Bill & Jill’s dinner.

(b)Merv reported that those willing to participate in the Whidbey Audibon “count” should let him know. He will pass the info on to Phyllis Kind and act as liaison as to time and place.

Respectfully, Emily McArthur for Pat Sasson

Commodore McArthur called the meeting to order at 5:35 p.m.

1 MINUTES-The minutes of February 14 were approved as written.

2 TREASURER’S REPORT: In Ken Anderson’s absence, Emily gave a brief report. There currently is $1,888.26 in checking, with 3 CDs. One CD needs to be rolled over now and will be at the rate of 3.75% for 7 months. Membership dues are coming in to a total of $1,025 additional in checking.

3.COMMITTEE REPORTS:

(a) WEB MASTER – Derek asks that any information sent to him for publication on the web not be formatted. He will do it.

(b) BYLAWS – Derek will send recommended changes to the Board for review. They will then be sent to the membership 30 days before a vote is taken.

(c) AUDIT – Will be completed when Ken Anderson returns

(d) MEMBERSHIP – Dues notices went out by email with a follow up by snail mail. 10 members have not paid. Dues are due March 15th. Emily will follow up with a phone call. A membership booklet has been printed and will be sent with the new membership card. Emily passed around a draft.

4. GUEST BOATING PROGRAM – Ed introduced Frankie, Program Manager of HUB (the after school program). The Summer Sailing Program will be sent to Parks and Recreation for their brochure. It will be held on 4 Wednesdays, 12:30 – 4. The HUB has an insurance policy to cover all activities.

Derek suggested formatting a basic lesson plan. Bob Rogers and David Powers will be recruited to work on this with Kes and Bob McConnell. A Safety Briefing Check list will also be included for each boat.

Langley Middle School response to the Pelican Day was overwhelming – 9 different classes, a total of about 190 youngsters. A survey was filled out by each child indicating interest in learning to sail and or building a Pelican. Ed is working with Administration regarding insurance issues.

5. HISTORIAN – please send pictures to Kathy Floyd.

6. PROGRAMS.

March – Dr. Phyllis Kind on the pigeon guillemot

April – Captain John Stone, “Who were Those Guys?”

May – Captain Dave Gore, Tug boat captain

7. PELICANS – Fleet 3 race at Lone Lake on Saturday. SWYC is hosting. Potluck following at the Grange. Parking will be addressed at the skippers’ meeting.

8. CRUISE COMMITTEE – Information posted on Web Site and an email has been sent out to all members.

June 21 – 22 Mystery Bay

Aug. 5,6,7 Roche Harbor and Lopez Island

10. OPENING DAY – Sunday, May 4th. Derek reported he will be recruiting helpers at the next meeting

11. LONG RANGE PLANNING – Bob reported on the previous night’s Langley meeting. Many were there protesting any tax increase for the marina. Phase I is now modest; the floating piers have been eliminated. The Marina will be an ongoing process. Bob requested a clear brief as to what the SWYC wants him to do. A special meeting will be called to formulate one.

12.OTHER BUSINESS: Tom Stinson suggested SWYC join US Boat as an affiliated club. Benefits include. ½ price for individual membership dues and access to their speakers’ bureau. A formal motion was made and approved.

Pat picked up an entry form for the May 10th Freeland parade. This was thought to be a good idea; SWYC will go for it.

March 29th – Seattle Singles Cruise to Langley. Member Bill Rowlands has asked the Club to meet the boaters and welcome them. It was deemed appropriate for the Commodore and Vice Commodore to do so and present them with a burgee. ______________________________________________________________________________________________ SOUTH WHIDBEY YACHT CLUB

Minutes

February 14, 2007

2.Commodore Don McArthur called the meeting to order at 5:40. The minutes of December 2007 and January 2008 were approved as written.

·By Laws: Derek ran through the suggested revisions. He will incorporate the Board’s suggestions and get the revised By Laws to the members.

AUDIT REPORT: Reports will be run after Quicken is up and running.

House Committee: An inventory of supplies will be presented at the next meeting.

MEMBERSHIP: There are 60 paid memberships, we lost one, and two new memberships to be voted on.

NEW MEMBERS. Chris and Margot Jerome – approved

John and Linda Johnson – approved

Invoices went out by email with 2 mailed. Dues are due March 15th.

Emily gave each Board Member a printed directory of the membership. This led to a discussion re sending everyone a roster. A motion to do so was made and passed unanimously. Emily will add the boat name and description.

PROGRAMS: March program, Phyllis Kind from the Audubon Society on Guillemots; April program, Roger Sherman, Whidbey Maritime History.

SKILLS & WORKSHOPS: Kes reported the January 25th visit at Boat Rite (Brad Rice) to be very successful. Boatwright is finishing a house boat and will launch it in Holmes Harbor. Kes suggests we get volunteers from the Club to help.

Derek has offered to teach a piloting course in three sessions/three hours each.

The Deception Pass Power Squadron teaches a course “Practical Piloting, Navigation on Puget Sound.” This is available to the general public.

Both courses are good and not mutually exclusive.

Penny Harger and Bob Boehm have volunteered to teach a course on cruising.

Bill Brown owns an AIS (Automatic Identification System) and will do a workshop.

PELICANS: Bob will mail rules to all Pelican owners.

March 15th race at Lone Lake: our Club members are the hosts. Pot Luck will be held after the race at the Grange Hall. A notice will go out in early March. Club will be responsible for the main dish and party supplies, in addition to individual salads and desserts. Don McArthur volunteered to do his famous pea soup as the main dish.

There is a race this Saturday, February 16th, at Lake Ballanger.

US Sailing puts out a video on Pelican racing. Bill Brown will check to see if there is a possibility of the Club owning the video.

Pelican Day at Langley Middle School: Ed has it all set up for Friday, February 29th. Dennis has volunteered his boat which will be set up in the gym with mast, sails, wind, etc. Each class will visit during the day. Handouts will tell of the Pelicans, the race on March 15th, and the sailing program on Lone Lake before the Pelican races this summer. Jill is doing an article on the LMS program for “Nor’Westing.”

Sylvia will be there to take pictures for the paper. Board members volunteered to be there explaining the Pelican and sailing.

Aug. 5 & 6 – Roach Harbor; Aug. 7 – Fisherman’s Cove, Lopez Island.

Weekend in June to be determined – Mystery Bay, due south of Port Townsend State Park

The Port is revising their set of plans based on input from the public. The next meeting is in March. The big issue is funding. Port takes ownership in January 2009. Existing dock will go away. 160 boat capacity is projected for new dock but will probably be scaled back to 120 boats. Floating docks will have no power or water.

Pat Sasson, Secretary