The effectiveness of any
Club lies is the strength and spirit of its members who actively participate.
Our Club Rules align with the Club’s core values by placing equitable and broad
member based volunteerism at the center of how the club operates. Any member interested in volunteering to
participate in Board, Committee or event affairs shall advise the Membership
Secretary and shall be provided with information to participate in his or her
area of interest.
The membership process will
be administered by a Membership Secretary appointed by the Commodore with Board
of Governor concurrence, recruited from the membership in good standing. The
scope of responsibilities for the Membership Secretary is as follows:
·
Organize and
implement the membership process
·
Organize and
maintain membership records
·
Maintain
accurate lists of member contact, boat and experience information
·
Develop and
provide prospective and new member packages
·
Promote
membership of the club
·
Identify
membership hosts for new members
·
Review and
recommend on any membership issues or violations
A member in good standing
must sponsor and nominate prospective members. Application for admission to
membership must be made in writing on such form, which is, from time to time,
prescribed by the Membership Secretary with endorsement from the Board. The
Membership Secretary will review the prospective member’s application and
confirm that the applicant supports the goals and vision of the Club and is
prepared to abide by the Club Bylaws and Rules. At the Membership Secretary’s
discretion a prospective member may be invited for an interview.
The Board shall approve new
memberships by majority vote. The Membership Secretary will make a
recommendation at the first Board meeting following the nomination. The Membership Secretary will notify the
prospective member of the Board's decision on the following day.
Every member, upon joining the Club and thereafter, is deemed to have
notice of, and implicitly undertakes to comply with, the Club Rules and current
Club By-Laws. Any refusal or neglect to do so, or any conduct that, in the
opinion of the Membership Secretary is a nuisance interfering with the rights
of other members or visitors or in a manner injurious to the interests of the
Club, shall render a member liable to expulsion by the Board of Governors
majority vote.
Rights
& Responsibilities:
·
There shall be a
one-time initiation fee payable by a nominee immediately upon being accepted as
a Member, the sum of which shall be set from time to time by the Board of
Governors.
·
The annual dues
for a Family Membership shall be 100% of the annual dues set by the Board,
Single Membership 75%, and Junior Membership 50%. If a new member is accepted
after the first quarter of the Club year the annual fee payable shall be pro
rata.
·
Membership does
not mean or imply representative of SWYC relative to liability or authority on
behalf of the club. Members are not representatives
of the Club unless acting in an elected or appointed capacity and such role is
disclosed.
·
Members will be
provided club identification cards. Members are also authorized to fly the Club
Burgee. The Club Burgee is an equilateral white triangle with one edge against
the hoist on a red background superimposed with a black Orca on the white
portion.
·
Family or Single
Membership shall be accorded one vote. When a decision is required to be
reached by vote. The membership present shall be called to vote and the vote
tallied and followed by the Proxy votes that shall be read and counted by the
Secretary.
·
A proxy vote
from an absent member in good standing is permitted for any item of business
that is published for consideration at a Regular Meeting, an Extraordinary
Meeting, or an Annual General meeting. The Proxy must be delivered in writing
to the Secretary of the Club 7 days prior to the meeting at which it may be
used.
·
Any accident to
a member, visitor or guest during Club activities or on Honey Moon Bay Club
property must be promptly and within 24 hours reported to an officer of the
SWYC.
·
The Club will
not accept any liability for personal injury arising out of use of the Club premises,
and any other facilities of the Club either sustained by members, their guests
or visitors whether or not such damage or injury could have been attributed to
or was occasioned by the neglect, default or negligence of any of them, the
Officers, Committee or employees of the Club.
·
Each individual
member shall sign, as a condition of membership, an indemnity statement holding
harmless the Club and/ or its officers, members of the Club, for their guests
or visitors use the Club premises, and any other facilities of the Club,
entirely at their own risk. The Club will not accept any liability for any
damage to or loss of property belonging to members, their guests or visitors to
the Club.
·
Any member’s
complaint or grievance relating to the affairs of the Club or against another
member, guest or visitor, must be made in writing or electronic means to the
Secretary who shall acknowledge receipt in writing. The Secretary shall bring
the complaint to the attention of the Board and it shall be considered at the
next meeting. The findings of the Board shall be communicated to the complainant
with 30 days.
In order to encourage the
widest possible participation and information gathering, on matters requiring a Club
decision which are brought to the attention of the Membership at a Regular
Meeting by a member shall not be brought to a vote unless the topic was first
submitted to the Secretary in writing 14 days prior to the meeting in question,
and by whom the membership is informed of the topic before bringing it onto the
Agenda of the Club’s next regular meeting.
Meeting agenda topics, all
notices, demands, bills, statements or other communications shall be in
writing. Mailing of notices of meetings and any announcements pertinent to the
affairs of the Club may be by e-mail, U. S. Mail, fax, other mail delivery
service, or by inclusion in a monthly newsletter.
Officers and Committee Chair
persons, charged with specific tasks and projects will informally and formally
seek input from the Membership in a timely manner by either direct contact,
through emails or Club publications.
The Club will periodically
carry out surveys to determine interests, experience, ownership, and preferred
contact methods. Survey results will be
available to members and a Club Directory will be kept and periodically
updated.
Club standing committees
shall have a chairperson appointed by the Commodore with Board of Governors
concurrence, recruited from the membership in good standing. Members of a committee shall also be
recruited from the membership in good standing, as the chairperson may deem
necessary for the fulfillment of the task.
Committees shall have a minimum of three persons and are authorized to
co-opt expert opinion from persons outside the club as needed to fulfill the
committee tasks.
A member of any committee or officer transacting business for the Club
shall disclose to third parties that he or she is acting in such specific
capacity. In any matter referred to any committee or meeting in which any
committee member has a financial, monetary or business interest he shall
declare his/her interest and withdraw from the relevant topic under
consideration. Such interest shall be recorded in the minutes of the meeting.
Committees shall meet either
face to face or virtually by common accord and as required to get the job done
in the time allotted. Committee chairs
shall produce a monthly report for the Board of Governors and General
Membership meetings. Committee recommendations
shall be made by majority vote/concurrence of committee members. Unresolved
discord or dissent may be put before
the Board of Governors, or at the
Board’s decision to the general
membership for resolution. All Committee chairs are ex-officio members of the
Board and without Board voting privileges.
Responsibilities and authority of each committee shall be approved by
the Board on an as needed basis and circulated to the membership in a timely
way.
Scope
of Responsibilities:
·
Monthly Program
Committee (Co-Chairs plus 2 members)
o
Plan and
organize a monthly calendar of events.
o
Prepare
membership announcement information for the Secretary to distribute.
o
Recruit
presenters and coordinate set up, introduction and breakdown on the scheduled
presentation date.
·
Publicity (Chair
plus 2 members)
o
. Identify
contributors to the Club’s website.
o
Oversee the
‘historian’ in the maintenance and development of archives and photo records.
o
Seek and
organize publicity opportunities that will advance the Club’s and Vision and
Purpose.
·
Annual Events
Committee (Chair)
o
Identify, plan
and recommend to the Board, a calendar of annual events that are in keeping
with the Vision and Purpose of the Club.
o
Recruit a
coordinator from the membership for each event and oversee planning, budget
preparation and event production
·
House Committee
(Chair plus two members)
o
Maintain
inventory of Club supplies for social gatherings.
o
Purchase
additional supplies as needed in advance of programs and events.
o
Deliver and then
securely store supplies.
·
Education
Committee (Chair plus two members)
o
Identify
educational resources available throughout the
o
Build
relationships with educational resources to facilitate the delivery of events
that meet membership needs
o
Recruit
experienced members to provide education for members and for special programs
the Club may offer in the community
·
Strategic
Resources Committee (Chair plus four members)
o
Monitor and
maintain interaction with local Port Commission representatives
o
Consider
opportunities for long-range development and stability of the Club
o
Keep in touch
with other marine developments that may positively or negatively affect the
future of the Club
o
Develop links
and recommend partnerships with other organizations with similar goals
o
Consider the
long-range financial implications of Club development
We welcome guests to club
events and activities as a way to determine if membership is of interest. In that spirit, we ask that members accompany
guests and introduce the guests to other members. Consecutive visits by the
same guest shall be limited to three visits within a six-month period. Spouses or partners of Single Members may not
participate as Guests except on terms and conditions as the Board of Governors
may at its discretion determine.
Members of reciprocating
Clubs shall be welcomed as visitors may enjoy the privileges of a Member except
voting, for a continuous period of not more than two weeks.
Proposals to invite another
Club to reciprocate shall be given to the Secretary, who after consultation
with the Board may contact the Club to seek reciprocal agreement. The Secretary
shall maintain and publish a list of reciprocating Clubs.